Articleecho | In this article, you learn how to save Outlook email as PDF with attachments? If you have lots of emails in Outlook and want to save them as PDF files? Then, don’t worry here we have discussed the complete solution of export Outlook email as PDF along with attachments using two methods.
However, portability is the key of file availability to access files on different platforms. It allows users to transfer data from one device to another PDF format. Therefore, users are using Outlook because there is no direct method to save multiple Outlook emails as PDF. So, in MS Outlook, emails are exported in PST format (Personal Storage Table) on your local machine.
On the other hand, Email files are not able to be accessed on another system without transferring them to PDF format. To save Outlook messages as Adobe PDF you have to export emails to PDF.
So, let us take a look for the same!
User Query
“Hello, I am Lucy and I was working on a project in which all my data was saved into MS Outlook. There are multiple Outlook emails with attachments that I want to have in one place. Hence, I am thinking of exporting all emails into portable documents format so that I can show all the required data to my team leader. I have to configure Outlook on Windows 10 OS on my desktop and I tried to manually save Outlook email as PDF. But, during the conversion process of emails, all attachments are lost. Also, the manual method was too long and difficult. So, can anyone suggest a reliable solution to save an Outlook email as PDF with attachments?”
What are Reasons to Export Outlook Email As PDF With Attachments?
There are many reasons why users need to save Outlook email to PDF along with the attachments. Some of the most common reasons are mentioned here – Commercial users, Business purpose, and Outlook emails backup into PDF format for future accessibility. All these requirements can be filled up with the most reliable solution which is mentioned with its working steps.
Techniques to Save Outlook Email As PDF With Attachments
There are two methods to export Outlook email as PDF format along with attachments:-
Manual Method :- It allows users to export only a single file.
Automated Solution:- It allows users to export multiple or single files.
Let us go step by step using these two methods.
Exporting Outlook Email into PDF With Attachments – Manual Method
Save Outlook emails as PDF with attachment manually. Follow the below steps to complete the conversion process using print:-
- Download Outlook application. Then, Double-click on a particular message.
- Now, click on Next, you can Open selected email messages
- Click on the File menu >> Print option. By default, you will get the HPFCC40 Hp deskjet 3540.. Option
- After that, click on the drop-down arrow and select the Microsoft Print to PDF to save Outlook email as PDF
- Next, and click on the Print option to proceed
- Now, you can choose the PDF format under the Save as type option and click Save Button
- Finally, your Outlook emails are saved in Portable Document Format successfully.
Limitations For Saving Outlook Email As PDF Manually
While using the manual method to export Outlook emails into PDF format. Users have to face a lot of challenges to perform this task which is a difficult and confusing process for the users. For using the manual method it is necessary that the user has technical knowledge. But don’t worry in the below section, we have also suggested a reliable solution through which you can easily export your multiple Outlook email into PDF file format.
How to Save Multiple Outlook Email As PDF With Attachments? – Automated Solution
The manual method to transfer Outlook email as PDF does not support attachments. Which means, users will not be able to save their attachments using that technique. So, that’s why users are finding reliable solutions for this task. We suggest an expert recommended solution that PST to PDF Converter software through users can easily and quickly save Outlook email as PDF with attachments. Without facing any trouble.
Working Process Explained For the Software
Follow the below mentioned steps to complete your procedure without losing any information using software:-
- Launch and run the software on your Windows machine.
- Now, click on Add File to Add one or more Outlook Data Files
- And, if the file is corrupted, then check the Advanced Settings
- Click on the Export button on the Preview section
- After that, choose the PDF from Export option and select location to save the restaurant PDF files
- Finally, hit on the Export button to export Outlook email to PDF.
So, this is how we completed the task successfully without any error using an automated solution. Now, in the below section, there are some advanced features also for the same. Let’s take a look!
Major Features & Benefits For Saving Outlook Emails to PDF Format
1. Save Outlook Email to PDF Attachments:- All the email attachments will be exported into PDF without any data losing. Therefore, attachments can be found in their original file format as embedded converter PDF file.
2. Bulk Emails Conversion Facility Is Available:- By using the tool it helps you to Add Folder mode, where users can easily add multiple PST files located in the same folder. It allows users to perform bulk PST emails conversion to PDF at once.
3. Print Outlook Emails Without Header:- During the Outlook email conversion into PDF, users need to choose whether to include Internet Message Header or not in the PDF file. Then, they can directly print email from the PDF file with or without header.
4. Support All the Latest Editions of Microsoft Outlook:- This utility supports the old and latest version Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2016, 2012 R2, 2008.
Final Words
In this blog, we have discussed how to save Outlook email as PDF with attachments. In the above post, you get two methods to perform this task: one manual method and the second one is an automated solution. By using a manual method you face multiple issues like time-consuming, data corruption, virus attack, and so on. But, using an automated solution there is no trouble to perform the conversion task. The software is tested by many experts and as per their verdict, this is the most suitable solution to export multiple Outlook emails into PDF file format without losing any information. Go with the above solution for details.
