How to Export Exchange Mailbox to PST – Verified Solution
Having trouble exporting Exchange mailboxes to PST. In this article, we will discuss how to export your Microsoft Exchange Mailbox to PST.
Yes, we are talking about exporting EDB files from Exchange mailboxes to PST file format. You might be thinking why there’s a need to export mailboxes to other file formats? The reason being is for downloading an email list from an email service provider (ESP) for the purpose of creating a backup file, sharing, or uploading it to another ESP.
Reasons Why Export to Another Email Service Providers?
There can be several reasons to export Exchange mailbox to PST file :
- Email management functions.
- Allows customizations.
- Affordable.
- Improved email productivity.
- Enable application integration.
- Accessible with or without Network.
- Up-to-date features.
Confused with the way of using the power shell to export the Exchange mailbox to PST. Also, Don’t want to consume time in exporting the mailbox one by one to the PST file via Exchange Admin Center. However, using PowerShell is also going to export the mailboxes one at a time.
Prerequisites to Export Exchange Mailbox to via Powershell
Powershell cmdlets are preferred to export Exchange Mailbox to PST as they provide more control and options for mailbox export. For example, one can add various parameters to create multiple mailbox export requests, add filters, etc.
- Export Exchange mailbox to PST via Powershell. The user needs to run the command given below.
- New-ManagementRoleAssignment-Role mailbox to import-export user Admin.
- Grant full control to the Exchange trusted subsystem security group in the shared folder.
Export your Exchange mailbox to PST by Using Powershell
- Run New-MailboxExportRequest cmdlet to move Exchange mailbox
Powershell command syntax as follows
New-MailboxExportRequest -Mailbox user -FilePath “<servername>Sharenameuser.pst”
After running this command the user gets all the mailbox in que.
- Now check the status user needs to run the Get-MailboxExportRequest cmdlet.
Get-MailboxExportRequest
- Run Remove-MailboxExportRequest cmdlet if users want to remove the command.
- If the user wants to export a specific mailbox folder or move the exchange folder to PST
New-mailboxexportRequest -Mailbox Admin -ContentFilter {(body-like”*company*”) and {body-like “*profit*”) -and (received -it “0101/2011”)}
“<servername>PSTFileShareAdmin_company
However, you can’t export mailboxes using Powershell cmdlets from an offline exchange database. Besides, you need an additional role and permission to create an export process to Exchange mailboxes to PST.
Export bulk mailbox to Outlook data file using the following syntax:
$Export = get-mailbox; $Export|%{_|New-MailboxExportRequest – Filepath localhostPST$($_.alias).pst}
Here, the export process has been initiated for Microsoft Exchange Mailboxes to PST.
Best Hassle-Free Solution to Export Exchange Mailbox to PST
Now you will see an efficient solution that can export the exchange mailbox to PST in a few steps and without any data loss. The problem is using the Systools Exchange Export tool. It’s the easiest way to export Exchange mailboxes to PST. No need to navigate through multiple tools to get the export done. This software is all in one solutions software.
We will discuss many other functionalities in the tool that will provide extraordinary features while exporting. It would only take three steps to export exchange mailboxes to PST.
Step by Step Guide to Transfer Exchange Mailbox to PST
- Download the tool and run the setup to get it installed on your computer machine.
- Select the Exchange mailbox. For example, an administrator account that includes all the mailboxes.
Step 1: Enter the account ID in Admin SMTP address and password in the fields provided. Also, Select the version of Exchange software you are using Note: Enter the machine IP address in the Active Directory and Exchange server Field. You can also include subdomain users by selecting the checkbox.
Step 2: After clicking on login, You will be provided with the preview screen. You can use the preview screen to look at the mailboxes and permissions on them which you want to export.
Select the checkboxes corresponding to the mailboxes and click Next to continue.
Step 3: Next will be the filter screen to select the categories of mailboxes which you want to export.
Advance Settings:
- Maintain Folder Hierarchy – This option allows you to maintain the folder hierarchy while performing the conversion.
- “With outlook” – Check the option if you have the MS outlook installed on your system.
- Split option for Outlook data file – Mention the file size if you want to split the PST file.
Note: Click the browse option to choose the destination where you want to save the PST file.
Step 4: Click on export to begin the process.
In the end, You will be provided with the export provided which will let you know the success rate of conversion. Further, you can save it as well.
Summary
In the article, we have learned the ways to export Exchange Mailbox to PST. The first way is quite tedious as it allows the export of only single mailboxes at a particular instant. Another and the best way is to use this software. Which is convenient and easy. Moreover, the software can be used in the future as well for similar instances.
